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Manual exhibitors Utrecht


Directions & Parking

The location of the exhibition is Jaarbeurs Utrecht, Jaarbeursplein, 3521 AL Utrecht. There are extensive parking facilities around the exhibition hall. We advise you to park at P1 by using the advice route. During the build-up and break-down please use the vehicles document to place under your windshield. The Parking costs 4,50 euro/hour with a maximum of 16,50 euro/day and can be paid at the parking machines at the main entrance. This machine accepts cash, credit card, debit card and chip card. The organization doesn’t provide parking tickets!


Household regulations & general terms of agreement

Please find the regulations for exhibitors, suppliers & stand builders by this link. The general terms of agreement of Fairs Consult is available here.


Check-in & final payments

Every exhibitor will receive their badges at check-in in the organization office in the exhibition hall and not by post. At the check-in you will also receive build-up construction bracelets, please wear them for security reasons. Badges will be given after all payments have been done. Final payments can be done at the check-in at the the organization office in the hall. It is only possible to pay cash, debit card or credit card (surcharge of 5% administration and credit card costs). The organization does not accept cheques. All payments have to be made before the start of the show and have to be on the bank account.


Timetable show

Build-up exhibitors with standard stand structure:
08:00 – 18:00 Thursday
08:00 – 09:30 Friday
Build-up exhibitors with their own stand structure:
08:00 – 18:00 Wednesday
08:00 – 18:00 Thursday
08:00 – 09:30 Friday
Exhibition days:
10:00 – 17:00 Friday* (Exhibitors drink 17:00 – 19:00)
10:00 – 17:00 Saturday*
10:00 – 17:00 Sunday*
*Open for exhibitors: Friday 08:00 – Saturday & Sunday 09:00
Break-down all stand types
17:00 – 22:00 Sunday
08:00 – 12:00 Monday (all stands and materials have to be removed before 12:00)

 


Tickets visitors

Free entry tickets for visitors are unlimited available for all exhibitors. At the promotion page you can download online banners to attach your URL to. You receive a copy of all tickets that have been downloaded through this URL and an update will be send after the show of all (visited) registrations. The normal entry price is 15 EUR per person and through online registration 10 EUR per person.


Hotel

Book your stay on time and use this link for the availability of hotels near Jaarbeurs Utrecht (Jaarbeursplein Utrecht).


Catalogue visitors

All the information in the online catalogue / exhibitors list will automatically be used for the printed visitors catalogue. Make sure to check your company name, website link and listed country (or countries). Changes can be made up to 2 weeks before the start of the show and can be send through this link.


Stand structure

No stand construction: When you have ordered this type of stand, the floor will be visible. Carpet and walls are not included.

Standard stand construction: Light grey carpet, black wall panels, fascia with company name, lighting (1spot/4m²) included. The price is  70,00 per m² (excl VAT).

Premium stand construction: Light grey carpet, black wall panels, fascia with company name, lighting (1spot/4m²), storage room of 1m² and round eye catcher with print included. The price is € 95,00 per m² (excl VAT).

Truss system: 1 theatre spotlight/4m², light grey carpet, upgrade electricity to 6kW included. Visual excluded. The price is € 95,00 per m² (excl VAT).
Download your technical specifications for wall panels (Standard or Premium Stand Structure).

Standard Stand Structure Premium Stand Structure Truss Stand Structure

 Additional: Electricity is required and will always be charged separately. Minimum purchase is 2.2kW. The price is € 220,00 per edition. The fixed participation fee of € 325,00 will also be charged separately. Subscription right, communication in our catalogue, indication on our website, civil liability, insurance for goods up to € 8350,00s (ask us about the conditions) and invitation to our exhibitors drink are included in this price.


Prints

We offer you the possibility to order various forms of prints. Click here for examples. You can order prints via the webshop. To order a back wall visual for a truss construction, please contact the Exhibition Manager.


Internet

The Jaarbeurs offers free unlimited use of wireless Internet KPN HotSpots 24/7. No rights can be derived to this free service. The quality and speed of these WiFi HotSpot connection is highly dependent on the total use and occupancy. For a faster and more stable Internet connection we advise you to order a wired/wireless connection. This is possible in the webshop or directly at the ExpoPoint of the Jaarbeurs.


Webshop

You can order various products through the webshop in order to optimize your presence, such as: carpet, electricity, lighting, stand construction, plants, stand cleaning, etc. Avoid a late order fee of 30% and order your products no later than 3 weeks before the show.


Restaurant & Wine Bar

During the exhibition hours there will be catering available for exhibitors and visitors in the restaurant. All exhibitors receive 20% discount on their spending in the restaurant, by showing their exhibitors badge. In the middle of the hall you can find the Second Home International Wine Bar. Visitors receive a free wine tasting at the bar and wine can be bought here if ordered in advance. Interested in ordering wine from your country to be delivered on the stand? Contact the exhibition manager for possibilities and prices.


Exhibitors drink

The exhibitors drink will be organized on Friday from 17:00 – 19:00. Drinks, music and small food will be provided. All exhibitors and partners are invited.


Photography

Every edition the show invites EBK Photography as a specialist of the Second Home market to take pictures of the show. Low resolution pictures with the Second Home International logo will be published. If you prefer specific pictures in high resolution for promotional activities, such as team pictures, action pictures, etc, please contact EBK Photography here.


Contact

Make sure to take the contact information of the Exhibition Manager with you for any questions or emergency situations. Exhibition Manager: Tom van den Brink at +31(0)30 – 888 78 77, +31(0)6 4247 5131 or t.vandenbrink@fairsconsult.com.